Project Assistance Service H/F - MPH Global Services

We are looking for a Project Assistance Services for one of our clients with the following details :

Start date : ASAP

Duration : 12 months (renewable)

Location : Paris area, FranceStatus : Residential

Qualifications & Experience Required

* Project Administration
* Secretarial Support
* Logistics Coordination
* Offshore Wind Projects
* Travel & Expenses Management
* Office Procurement (My eProc)
* Time-Sheet Registration (MyCats)
* HSSE Compliance

Technical Requirements

* Secretarial / Administrative Assistant related diploma or equivalent.
* Advanced expertise and experience of Project Administration and secretarial techniques.
* Knowledge of company rules, procedures and tools.
* Experience with Office suite (Word, Excel & Power point).
* Personal and business organizational skills, including Project management.
* Ability to interact and to work closely with various stakeholders including but not limited to diverse international teams, contractors & subcontractors, affiliates, HQ, etc.
* Organizational skills, effective communicator, both written and verbal (English mandatory).
* Experience with Health Safety and Environment (in offices) practices.
* Ability to take ownership of projects and tasks, work independently and follow through on assignments with minimal direction.

Activities :

* To organize and follow up Project Management team agenda as requested.
* To manage and order necessary offices supplies.
* To organize or give assistance for the organization of meetings and associated logistics (internal meetings / meetings with Partners / Contractors or special events).
* To welcome and guide visitors.
* To assist in the organization of the arrival of newcomers and departures (assignment of offices, IT and phone equipment...).
* To maintain Project Directory, schedule of absence / presence / missions and any other directory as necessary.
* To organize travel arrangements for the Project team (Paris based) as necessary : organise missions, perform bookings and treat in a timely manner expenses statements of travellers via Treck+.
* To assist OneTech personnel in the registration of Time Sheets (MyCats) and other requested information and data as requested by internal rules.
* To keep informed the Project Management team of matters related to the office building.
* To support the Project team for material purchases (My eProc) and to manage Purchase Order creation for external commitments.
* To liaise with other assistants for ensuring whole consistency of the organization of their work.
* To type / register / manage outgoing correspondences or any paperwork for Project Management team as requested, in coordination with project Document Controller.
* To receive / dispatch / register / manage information and correspondences, in coordination with project Document Controller.
* To manage on behalf of the team, interface with building management for any reporting and follow up of offices in Tour Couple.
* To report to Project Director or Project Control Manager any area of concern.
* To adopt and demonstrate exemplary behaviour with regard to HSSE and to respect all HSSE requirements.

If interested, kindly apply !