Administrative Assistant M - F H/F - Bureau Veritas

Join a global leader in maritime classification and certification :

Your career is about more than building a CV - IT's a chance to LeaveYourMark.
Joining Bureau Veritas Marine & Offshore means becoming part of a key player in maritime classification and certification.
With decades of expertise, we support innovation and transition in the sector by ensuring the safety, performance, and sustainability of ships, offshore infrastructures, and maritime equipment.
Our mission? To contribute to a safer and more environmentally friendly maritime world by providing our technical expertise and commitment to our clients and partners.

At Bureau Veritas Marine & Offshore, we combine expertise, innovation, and customer focus to expand our range of services and strengthen relationships with key maritime stakeholders.

Play a key role : As part of our Commercial Support & Management Department, you will join a dynamic administrative team supporting our Commercial and Marketing units based at our headquarters in Courbevoie (La Défense/92).

In this essential support role, you will facilitate the day-to-day organization of the team, coordinate logistics for internal and external activities, and contribute to smooth and efficient relationships with partners and suppliers.

Your main missions :
- Meeting & Event Logistics

Schedule and organize internal and external meetings

Coordinate events (internal seminars, forums)

Book meeting rooms and update shared calendars

Act as the liaison with event providers and logistics services
- Travel Management

Monitor business travel requests

Use our travel booking platform

Manage travel-related issues and ensure expense reports are processed accurately
- Supplier and Partner Relations

Create and track purchase orders

Process supplier payments using our financial tools

Provide administrative support for expense validation processes
- Administrative Support Across Functions

Support onboarding of new employees

Welcome and assist visitors

Prepare meetings and presentations, update materials

Collaborate with cross-functional teams (HR, Finance, etc.)

Your strengths for success :
- Education : Two- or three-year degree in administrative management, executive assistance, or business administration
- Experience : 1 to 3 years of relevant experience in a similar position, ideally in an international or technical environment
- Key Skills :

Versatility & Organization : Ability to multitask and prioritize effectively

Discretion & Reliability : Respect for confidentiality of sensitive information

Tech Proficiency : Confident with MS 365 suite (Outlook, Teams, Excel, Word, SharePoint...)

Team Spirit & Service Mindset : Proactive, collaborative, and adaptable approach
- Languages :

Fluent English required, both written and spoken (essential for interactions within our international network)

Fluency in French is also mandatory

Why Join Bureau Veritas?

By joining us, you will contribute to the effective operations of a central team within Bureau Veritas Marine & Offshore, at the intersection of commercial and marketing activities.

You will thrive in a dynamic, international, and collaborative environment, where every contribution makes a difference.

We support our employees throughout their careers with training, personalized guidance, and continuous professional development opportunities.

At Bureau Veritas, we believe diversity is a strength. We are committed to creating an inclusive and fair work environment, where everyone can grow and contribute to the company's success.

We actively promote gender equality and encourage the inclusion and sustained employment of people with disabilities.

Ready to take on exciting challenges? Join us to shaping a better maritime world !