Executive Assistant F - M - Permanent Contract H/F - Unibail-Rodamco-Westfield

Unibail-Rodamco-Westfielddevelops andoperatesa portfolio of mixed-use,sustainableandpremiumreal estate assetsin the most dynamic cities in Europe and the United States.Reinvent Being Together:Driven by our raison d'être, weare mobilizing to accelerateurban regeneration and help rethink the way we livetogetherin cities, by creating andoperatingsustainable and unique places that reinvent living together.At the heart of our destinations, we imagine differentiating and inspiring experiences that create new opportunities for exchange and connection between our visitors and brands.A sustainable approach:Sustainable development is at the heart of our business. As a leader in our sector, we are determined to continue making an active contribution to the environmental transition of cities towards carbon neutrality.TogetheratURW:The Group's 2,000 employees work together to imagine andoperatesustainable destinations, where users are at the heart and which are catalysts for the vitality of the territories in which they arelocated.We are currently looking forour :EXECUTIVE ASSISTANT- (F/M)Permanentcontract?? What will your day-to-day look like?Reporting to the Group Director of Total Rewards and Talent Development, this role provides support to two Directors and works closely with the broader People team.Approximately one-third of the role is dedicated to supporting the Group Director of Total Rewards and Talent Development within the People team.Key responsibilities include:Provide proactive executive support to the Group Director including calendar management, expensemanagementand coordination of internal meetings, in close collaboration with other Executive Assistants.Oversee the administrative budget of the Group HR team, including purchase orders and invoice follow-up, in coordination with Accounting, Procurement and Controlling teams.Coordinate recurring team meetings (team meetings, weekly connects, HR calls, one-to-one meetings, etc.), ensuring effective scheduling,logisticsand follow-up.In coordination with the MDPeopleEurope, organize People team events throughout the year (team dinners, seminars,People Directorsmeetings, etc.) and support the onboarding of new HR team members in Paris.Handle sensitive People-related information witha high levelof confidentiality and professionalism.Approximately one-third of the role is dedicated to coordinatingHR ledevents,seminarsand key annual processes. Key responsibilities include:Coordinate scheduling and agenda management for major HR milestones involving senior leadership, MBmembersand HR leadership teams (Talent Reviews, Internal Reviews,Peoplemeetings and leadership events).Organizelogisticsfor seminars, onboarding events, training sessions, Community Day and other internal events, including venues, accommodation,traveland catering.Coordinate with Workplace and other internal partners to ensure successful event delivery.Provide administrative support and follow-up for selected annual HR processes and initiatives.Approximately one-third of the role is dedicated to supporting the Group Director of Concept Studio, URW's in-house design team. Key responsibilities include:Provide proactive executive support to the Group Director including complex calendar management, travel arrangements, expensemanagementand coordination with internal and external stakeholders.Coordinate recurring team meetings (SteerCos, roadmap reviews, one-to-onemeetingsand cross-functional sessions), ensuring effective scheduling,logisticsand follow-up.Monitor the team's administrative budgetensuringaccuratetracking and reporting;prepareminorpurchaseorders;andcoordinatetravelcostscross-billingtoproject/otherdepartmentcost centersOrganize team events throughout the year, including seminars and team gatherings.AssistDirectorinmonitoringHR tasksfor theteamsuch asholidays, tele-travail,talent reviews.?? Why join us?Be at the heart of excellence within a human-sized CAC 40 listed company.Work alongside passionate and inspiring people.Join an international company with a global footprint.Enjoy a friendly and collaborative work environment.Benefit from tailored learning opportunities throughout the year through our URW Academy.??You are the right person for this jobif :Highly organized,adaptableand detail-oriented, with the ability to manage multiple priorities and deadlines simultaneously.Previousexperience as an Executive Assistant or in a similar coordination role supporting senior leaders, ideally in an international environment.Proven ability to handle highly confidential employee and business information with discretion,professionalismand sound judgment.Excellent stakeholder management skills, with confidence interacting with senior executives and diverse teams.Strong planning, organizational and time management skills, combined with a proactive and solution-oriented mindset.Strong spoken and written communication skills in both English and French.Spanish or German would be a plus.Comfortable working in a fast-paced international environment, collaborating with managers and stakeholders from different countries and functions.Excellent interpersonal skills, a collaborative approach, and the ability to build positive and effective working relationships across the organization.??What can I expect from the recruitment process?Ouraim is to offer you a fast, diversified process that will give you a 360° view of the Group, enabling you to move forward in an enlightened way. Our ambition is to offer you a transparent and constructive process, regardless of the outcome of the exchanges!Firstinterviewwith the recruiterSecond interviewwith theGroupDirector ofTotal Rewards and Talent DevelopmentThird interview with theGroupDirector of Concept Studio??LocationPosition basedat 7 place du Chancelier Adenauer, Paris 16 (Porte Dauphine or Victor Hugo stops).?? Our BenefitsCompetitive fixed salary paid over 13 monthsAnnual bonus based on performanceProfit-sharing and incentive schemesBetterway mobility program, allowing you to choose the solution that best fits your needs:100% reimbursement of your Navigo pass, or€700 mobility allowance if you opt for electric transportationAccess to our green mobility offering, including an electric bike fleetComprehensive health insurance with enhanced coverage (additional coverage included for €1)Life and disability insuranceMeal voucher card and/or access to the company restaurant (serving 100% fresh, seasonal products)30 days of annual leaveContinuous learning opportunities through our URW AcademyOne mandatory volunteering day per year for all employees, with a choice of four initiatives delivering meaningful social and/or environmental impactWe are committed to supporting working parents through a dedicated parental policy, including:Partnership with Babilou providing access to childcare facilities and parental coaching servicesOption to return on a 4-day workweek schedule while receiving 100% pay during the first month after returning from parental leaveA paid day off for your child's first day of schoolBetween 6 and 12 days of paid leave per year to care for a sick child, depending on your situation.What matters to usWhat counts for us is to welcome committedand passionatepersonalities, capable of instilling positive energy around them and ready to grow within a major international group.We offer our employees a collaborative, innovative,success-oriented culture that creates unique opportunities for development.We strive for excellence, and our culture encourages autonomy,innovationand collective intelligence.Ifyou'relooking for intellectually stimulating and empowering assignments that promote teamwork and daily challenges,don'thesitate to apply!Unibail-Rodamco-Westfield promotes equality of opportunity, as well as diversity of profile,experienceand skills.We believe that diversity playsan important rolein the success of our business and are committed to creating an environment that respects, values, celebrates and makes themost ofindividual differences. As a signatory to the Diversity Charter, Unibail-Rodamco-Westfield is committed to evaluating eachnew application without discriminationon the basis ofdisability, age, gender, origin, religion, sexualorientationor any other characteristic protected by law.