Executive Assistant - M - W - Nb H/F - Ubisoft

You may already know this (butit'salways good to be reminded): the Paris studio is Ubisoft's pioneering studio and was behind the publisher's first major successes after its creation in 1992. Today, we continue to lead iconic franchises such as Just Dance, Ghost Recon, and Mario +Rabbids.We'vealso builta strong reputationas a key partner in inter-studio collaborations on titles like Watch Dogs, Skull & Bones, Beyond Good & Evil 2, and Star Wars. Drawing on this experience, we continue to push creative boundaries with highly promising, unannounced projects.With 750 talents from 35 nationalities,we'reproud to be the largest studio in France and one of the most experienced in the industry. Young talentsbenefitfrom the strong presence of senior profiles across creative, technical, and artistic roles. Everyone shares the same passion: pushing the limits ofwhat'spossible and offering new experiences to our players.Want to know more?You'llprobably findyour answers here: !
Motherbrain team is a multidisciplinary team (data, programming, game & narrative design, animation, etc.), driven by a simple yet ambitious question: among all the possibilities offered by generative AI, which ones are genuinely interesting and fun for gameplay?Our mission: to test new experiences with players, and to equip creators with the tools to imagine more dynamic, immersive, and surprising interactions - all the way to bringing to life features that couldn't be achieved any other way. Our day-to-day work sits at the intersection of R&D, product development, short game creation, and multi-studio collaboration, in service of the gameplay experiences of tomorrow.We are looking for a highly reliable and proactive Executive Assistant (M/W/NB) to support the Director and Deputy Director in both daytoday operations and higherlevel coordination. Beyond excellent execution skills, this role requires the ability to connect the dots and anticipate needs to streamline communication flows and collaboration between the leadership DUO and the partners in a fastmoving environment.You will act as a force multiplier for the leadership DUO: ensuring flawless logistics while adding structure, clarity, and focus to incoming requests and workflows.Executive & Operational SupportManage the Director and Deputy Director's agendas with a strong focus on prioritization, coherence, and time optimizationSchedule and coordinate meetings across multiple stakeholders and time zonesPrepare meeting rooms (logistics, equipment, materials) and ensure smooth executionHandle travel arrangements, expenses, and administrative followupsAct as the primary point of contact for internal and external meeting requestsStructure, Prioritization & Connecting the DotsHelp rationalize incoming requests by:clarifying objectives,challenging urgency when needed,grouping or sequencing topics logicallyIdentify overlaps, dependencies, or redundancies across initiatives and meetingsProactively suggest agenda structures, time blocks, or delegation optionsAnticipate upcoming needs, deadlines, or decision pointsMeeting & Followup SupportPrepare agendas, briefing notes, and prereadsTake structured notes when needed and track action itemsFollow up on decisions and commitments, ensuring accountabilityMaintain an overview of ongoing topics and priorities

Proven experience as an Executive Assistant or similar role supporting senior leadershipOutstanding organizational and timemanagement skills - anticipatory rather than reactiveAbility to handle confidential information with discretionComfortable operating in a fastpaced environmentStrong written and verbal communication